Everything in one place

VendorTrack handles the entire vendor document lifecycle — from initial request to renewal — without spreadsheets or inbox hunting.

One-click request campaigns

Select any number of vendors and send branded document request emails in one click. Each vendor gets their own unique secure link — no shared logins.

Vendors upload directly through a secure, mobile-friendly portal. No account creation, no password, no friction. Just click the link and upload.

Set reminder windows per document type. The system sends reminders at 30, 14, and 7 days before expiry automatically — no manual tracking needed.

Every upload goes into a pending review queue. Staff can approve, reject with a reason, or request resubmission. Full version history is preserved.

See your entire vendor base at a glance — compliant, expiring soon, missing documents, or archived. Filter and sort by any dimension.

Start with 8 pre-built document types (W-9, COI, Business License, NDA, MSA, and more) or create your own custom types.

Full vendor records including contact details, category, tax ID (last 4), external ID for your ERP, and full activity history.

All documents stored in Supabase Storage with signed URLs. Files are never stored in email or shared drives — access is controlled and logged.

Every action is logged — who sent a request, when a vendor opened the link, who approved or rejected a document, when reminders were sent.

No credit card required · 10 vendors free · Setup in 20 minutes